Assets and Vehicles

 

 

Overview 

 

Gearbox allows you to create a fleet from a couple to thousands of assets for any kind of equipment that requires periodic servicing. Gearbox also gives you the ability to mark your assets/vehicles as sold when they are no longer in the fleet. All records (maintenance history) are retained adn the asset can be reinstated if required. The asset will no longer appear in lists including Current Assets, Service Due and Inspections Due.

 

Creating an Asset/Vehicle 

1. From your Admin Dashboard, click on Vehicles (1) 

Creating an Asset/Vehicle - Vehicles

 

 

2. Click on Add New (2)

Creating an Asset/Vehicle - Current Assets

 

 

3. Fill in the Mandatory Fields (3), Information (4), and Registration (5) then click Axles (6) 

Assets and Vehicles - New Asset

 

 

4. Gearbox lets you create a tyre layout for a vehicle. This makes it easier to track tyre utilisation by position, without having to translate the jargon of tyre position numbers or nearside, offside etc. Click on Axles (6) to configure your tyregram, Click on the blank boxes below (7) 

 

 

5. Select the axle type in the dropdown box  below each axle to update the image 

Many fleets choose to leave a gap between the steer and drive axles per the below example

 

 

Marking Asset/vehicle as Sold 

An asset can only be marked as Sold by a Gearbox user with Manger or Admin Permissions for the Maintenance module

1. From your main dashboard click Vehicles (1) 

Removing Assets/Vehicles - Admin Dashboard

 

 

2. Click on the Asset/Vehicle (2) you wish to remove 

Removing Assets/Vehicles - Current Assets

 

 

3.  Click on the Financials (3) tab and tick Sold (4). The below fields aren't manditory (5) but are helpful in tracking your fleet. Once completed click Save and Close (6)

Removing Assets/Vehicles - Mark As Sold

 

 

4. This will move the asset/vehicle from Current to Sold (7) 

Removing Assets/Vehicles - Sold Assets

Only a Gearbox support team member can delete assets/vehicles. please email Support with a list of Fleet numbers or assets/vehicles that need to be deleted.