Tyres

Overview

Tyres have dedicated work order management to provide a tyre-focused work order and to ensure tyre costings are captured correctly on the maintenance running costs report against each asset.

 

 

1. Tyres Dashboard

The Tyres dashboard displays the following summary information on Tyre Work Orders:

1. Open  Work orders
2. Monitored Tyre Work Orders
3. Work Orders flagged Important
4. Work Orders flagged as Urgent
5. Deferred Work Orders
6. Open Work orders older than 7 Days
7. Open Work orders older than 14 Days

 

Clicking on any of these numbers will direct the user to a list of all related work orders:

 

 

 

Creating Tyre Work Orders

Tyre work orders are created by actioning a fault report from the Prestart App or by clicking add new to create a new Tyre Work Order manually.

 

Complete the Vehicle, Date Reported and Tyre Type mandatory fields, then click save and continue to create the work order.

 

 

 

Entering historical records

If you are using Gearbox as a reporting tool only (external workshops complete all of your maintenance and you are entering data after the event) only the information tab needs to be completed, however, we recommend that the invoice is attached via the documents tab (if Documents is enabled) and the Tyregram is completed.

 

As a minimum, the following fields should be entered before the record is closed.

 

Note: If Parts and Labour have been entered separately, the Cost cannot be edited.

 

More Information

Clicking on the More Information link, will display/hide additional fields:

 

Fault Report information will be automatically prepopulated from a Prestart Fault Report.

 

Odometer, Location and Defect information can be added. Defect information will carry through to Reviews in the compliance module.

 

If enabled in your system and the user has sufficient permissions, Purchase Orders can be created from the work order.

 

The work order can also be linked to other records: Services, Inspections, Prestarts, Incidents or Reminders.

 

 

Jobcards

Jobcards can be emailed, or printed using the Jobcard menu at the top right.

 

Alternatively, a user can complete a job card electronically (typically with a tablet) by adding notes, clicking complete and signing in the signature panel.

 

 

A secondary "approval" signature can also be added by clicking the Approve button at the top right of the window.

 

Parts

Parts added to work orders will be deducted from stock if the Parts and Inventory module is enabled.

 

 

Labour

Mechanics can record labour against a work order by clicking an hours worked button or manually entering the time taken and then clicking save.

 

 

Tyregram

If the tyre layout has been configured against a Vehicle, users can click the tyre positions rather than having to type position 1,2 etc on the Tyregram.

 

 

 

Documents

If the Documents module is enabled in your system and the user has sufficient permissions, documents and photos can be uploaded against the work order by clicking Choose Files or dragging and dropping into the upload area.