Tyres

Overview

Tyres has a dedicated work order management tool that provides tyre-specific work order functionality and ensures tyre costs are accurately captured against each asset in the Maintenance Running Costs report.

Tyres Dashboard

To access the Tyres dashboard - make sure you're logged into (1) Gearbox.com.au - select (2) Tyres from the left hand side. You can also access the same module by going through (3) Maintenance > (4) Tyres from the top menu.

If you cannot see the Tyres module, please contact your Gearbox Admin and request module access.

The Tyres dashboard displays the following summary information on Tyre Work Orders - clicking on the numbers opens up the corresponding work order Tab. Each Status type is defined more in-depth below.

 

1. (1) Open Tyres - Opens all Work Orders
2. (2) Monitored - Opens Work Orders set to "Monitored"
3. (3) Important - Opens Work Orders set to "Important"
4. (4) Urgent - Opens Work Orders set to "Urgent"
5. (5) Deferred - Opens all "Deferred" Work Orders

Dates

6. (6) 7 Days - Opens Work Orders reported older than 7 days
7. (7) 14 Days - Opens Work Orders reported older than 14 days

The Days section for Repairs and Tyres measures the age of the work order (the number of days since it was reported). It is not a due date or countdown. If you need to manage scheduled or due maintenance, use Services or Reminders.

 

Clicking on any of these numbers will direct the user to a list of all related work orders:

 

 

Creating Tyre Work Orders

Tyre work orders are created by actioning a fault report from the Prestart App or by clicking (1) Add New to create a new Tyre Work Order manually.

Once Add New is selected above, you will be given a new Work Order to complete. The following are mandatory fields and must be completed in order to Save a new Word Order.

1. Start by selecting a (1) Vehicle and (2) Date Reported
   • You can always back-date Reports, if necessary
2. Then select (3) Tyre Type - this is to classify the Work Order
3. Scroll down and select the (4) Tyre Status - this will categorise the Work Order
4. Once complete, hit (5) Save and Close

 

Entering historical records

If you are using Gearbox as a reporting tool only (i.e external workshops complete all of your maintenance and you are entering data after the event) only the information tab needs to be completed, however, we recommend that the invoice is attached via the documents tab (if Documents is enabled) and the Tyregram is completed.

 

As a minimum, the following fields should be entered before the record is closed.

 

 

Note: If Parts and Labour have been entered separately, the Cost should not be edited.

 

More Information

Clicking on the More Information link, will display/hide additional fields:

 

Fault Report information will be automatically prepopulated from a Prestart Fault Report.

 

Odometer, Location and Defect information can be added. Defect information will carry through to Reviews in the compliance module.

 

If enabled in your system and the user has sufficient permissions, Purchase Orders can be created from the work order.

 

The work order can also be linked to other records: Services, Inspections, Prestarts, Incidents or Reminders.

 

 

Jobcards

Jobcards can be emailed, or printed using the Jobcard menu at the top right.

 

Alternatively, a created User (Internal/External Mechanic) can complete a job card electronically (typically with a tablet) by adding notes, clicking complete and signing in the signature panel.

 

 

A secondary "approval" signature can also be added by clicking the Approve button at the top right of the window.

 

Parts

Parts added to work orders will be deducted from stock if the Parts and Inventory module is enabled.

 

1. Click on (1) Add Part+

 

2. Fill out the pop-up "New Tyre Item Part", then hit (2) Save

Labour

Mechanics can record labour against a work order by clicking an (1) Hours worked button or (2) manually entering the time taken and then clicking (3) Save.

 

Once you have completed with the Labour, select (4) Save and continue.

 

 

Tyregram

If the tyre layout has been configured against a Vehicle, users can click the tyre positions rather than having to type position 1,2 etc on the Tyregram.

 

 

Documents

If the Documents module is enabled in your system and the user has sufficient permissions, documents and photos can be uploaded against the work order by clicking (1) Choose Files or (2) dragging and dropping into the upload area.